Cover letter format
Your contact details
This should include your name, address, telephone number and email address if you have one. Remember make it easy for the employer to contact you.
Employer/agency details
This should include whom the letter is going to, company name and full address. If you know the name of the person e.g. if it is mentioned in the advertisement then use it. If no particular name was mentioned use a department title e.g. Personnel manager or Managing director
Date
You should use long date format in full e.g. 27th April 2006 and not 27/4/06
Salutation & Opening
If you know the name use it e.g. Dear Mr Smith. If you don’t know, use Dear Sir/Madam. It is preferable to use a name. The company’s web site is often a good place to search for the appropriate individual.
Letter title
Centre and bold the text. This will enable the addressee to know immediately that this is an application
Paragraph 1 – Why you are writing
You want to try & get the interest of the Employer. You should start the letter with the reason for writing and indicate the position that you are applying for along with how you heard of the vacancy. This is also a good place to tell then why you are interested in the position and convey a genuine interest in the company. The company website will be a good source of background information.
Paragraph 2 – What you can offer them
Here you describe briefly why you think you should be considered for the role. You should summarise relevant qualifications for the position along with your experience and skills. Also give a brief example of one or two jobs you have worked in that relate to the position. Try to make sure that it is not just a list of what is in your CV but is individualised to the job application.
Paragraph 3 – Summary and next step
Refer to your enclosed CV and also ask for the interview. You may at this point suggest that you will be making a follow up call. It is also important that you thank the reader for their time and consideration and tell them that you look forward to hearing from them.
Closing
Use “Yours sincerely” if you are sending the letter to a named person, otherwise use “Yours faithfully”. Add a few blank lines and finish with your name. The space between is used for your signature once printed.
Finally you may want to add your telephone number and email address beneath your name. Remember you want to make it easy for them to contact you.
With CV Writing you can download speculative, standard and e-mail cover letter templates, with examples, with every CV to complete your job-hunting tool kit.
Your contact details
This should include your name, address, telephone number and email address if you have one. Remember make it easy for the employer to contact you.
Employer/agency details
This should include whom the letter is going to, company name and full address. If you know the name of the person e.g. if it is mentioned in the advertisement then use it. If no particular name was mentioned use a department title e.g. Personnel manager or Managing director
Date
You should use long date format in full e.g. 27th April 2006 and not 27/4/06
Salutation & Opening
If you know the name use it e.g. Dear Mr Smith. If you don’t know, use Dear Sir/Madam. It is preferable to use a name. The company’s web site is often a good place to search for the appropriate individual.
Letter title
Centre and bold the text. This will enable the addressee to know immediately that this is an application
Paragraph 1 – Why you are writing
You want to try & get the interest of the Employer. You should start the letter with the reason for writing and indicate the position that you are applying for along with how you heard of the vacancy. This is also a good place to tell then why you are interested in the position and convey a genuine interest in the company. The company website will be a good source of background information.
Paragraph 2 – What you can offer them
Here you describe briefly why you think you should be considered for the role. You should summarise relevant qualifications for the position along with your experience and skills. Also give a brief example of one or two jobs you have worked in that relate to the position. Try to make sure that it is not just a list of what is in your CV but is individualised to the job application.
Paragraph 3 – Summary and next step
Refer to your enclosed CV and also ask for the interview. You may at this point suggest that you will be making a follow up call. It is also important that you thank the reader for their time and consideration and tell them that you look forward to hearing from them.
Closing
Use “Yours sincerely” if you are sending the letter to a named person, otherwise use “Yours faithfully”. Add a few blank lines and finish with your name. The space between is used for your signature once printed.
Finally you may want to add your telephone number and email address beneath your name. Remember you want to make it easy for them to contact you.
With CV Writing you can download speculative, standard and e-mail cover letter templates, with examples, with every CV to complete your job-hunting tool kit.
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